Oxfam recrute 01 Agent des subventions

Department purpose

The Institutional funding department will provide strategic leadership on resource mobilisation to the Oxfam in Senegal. It will be responsible for delivering diverse income to Senegal through growing funding, influence and collaborations.

Team purpose

The Institutional Funding Team will contribute to find the restricted funds needed to implement the programmes in the Country Strategy and implement these funds according to the donor requirements. The proposals and reports quality as well as timeliness are key areas that this unit has to ensure.

This team ensures that partners and internal Oxfam Staff has the comprehension and competencies to follow donor rules and regulations. Capacity building plans for partners will have to be developed when needed.

Key responsibilities (Technical, Leadership, People and Resource management)

Technical

Support the Business Development Manager on the General responsibilities of this unit.

Manage office grants and support program staff in grants contracting
Oversee all grant contracting aspects and maintain grants quality management
Support implementation of Funding Strategy
Ensure that all relevant tools are up to date (pipeline, reporting system)

Contract Management

Ensure high level of Programme Team knowledge of donor requirements – guidelines, deadline reminder, specific expectations, etc.
Support programme teams to produce timely and high-quality donors reports by providing adequate guidance, improving report quality and ensuring narrative / financial reporting consistency
Monitor programme implementation and analyse consequences on contract management (NCE, amendment, exchange of letters)
Support the BDM to facilitating the links with donors and ensure timeliness, quality and consistency in communication with donors related to management of secured grants.

Capacity building to Oxfam program team and partners

Provide information sharing and trainings of Programme Teams and partners on developing reports and understanding donor expectations
Provide advice to programme teams and to partners in complying fully with the terms and conditions of grants
Supporting the Programme Team on day-to-day requests related to donors and contract management.

Contract management system

Keep contract management system up to date by creating contracts codes, ensure proper allocations regarding PIP and projects as well as updating proposal/project status
Timely and proper record keeping of key information – proposal, budget, contracts, amendments, reports, donor communication – and income management
Maintain and advise on the maintenance of restricted funding information systems and records on donor contracts both manually and electronically (Oxfam systems/tools)
Link with Regional reference person to address compliance issues
Maintain and advise on the maintenance of restricted funding information systems and records on donor contracts both manually and electronically (Oxfam systems/tools)

Core dimensions (see Standard Role Profiles)

Manage unified projects at unit level which may have budget implications.
May involve limited line management and guidance of grade E and F staff and/or volunteers/agency staff.
Resolve problems with impact in defined area.
Deals with problems which may be repetitive, some of which may be complex.
Collate information from a defined range of sources (external or internal).
Impact is on unit/beneficiaries and donors to a significant degree.
Deals with people both externally and internally to influence adherence to Oxfam international or to affiliate specific ways of working.

Person specification

Most importantly, every individual in Oxfam needs to be able to:

Live our values of inclusion, accountability, empowerment, courage, solidarity and equality (read more about these here)
Ensure you commit to our organizational attributes (including adhering to the Code of Conduct):

Be committed to our feminist principles, and to applying them in your day-to-day behaviour and your work. Be ready to keep learning, with accountability to those who experience oppression as a result of their identities, such as their gender, race/ethnicity, disability or class identity.
Be committed to undertaking Oxfam’s safeguarding training and adhering to relevant policies, to ensure all people who come into Oxfam are as safe as possible.

Experience, knowledge & competencies

Essential

Relationship Building. Understand the importance of building relationship, within and outside the organization. Ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation
Listening. Good listener who can see where deeper levels of thoughts and tacit assumptions differ. Clear messages to others, and consider different preferences.
Agility, Complexity, and Ambiguity. Capability to scan the environment, anticipate changes, comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
Self-Awareness. Able to develop a high degree of self-awareness around own strengths and weaknesses and impact on others. Self-awareness enables to moderate and self-regulate behaviors to control and channel our impulses for good purposes.

In addition

Relevant experience in securing and managing funds from institutional donors (such as AFD, US foundations, EU) in an international organisation.
Sound understanding of Programme Cycle Management.
Sound skills in capacity building in relation to fundraising or programme development.
Self-motivated, target-driven and an entrepreneurial approach to fundraising opportunities.
Good computer skills, particularly use of Microsoft Excel.
Good communication skills in English and Wolof, written and verbal.
Good administrative and numerical skills and attention to detail.

Desirable

Previous experience in Oxfam fundraising and contract management systems and procedures.

Safer recruitment

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and promoting the welfare of children, young people and adults. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us. Offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks.

Pour postuler, veuillez cliquer sur ce lien : jobs.smartrecruiters.com.